{"id":2054,"date":"2016-06-02T00:00:00","date_gmt":"2016-06-02T00:00:00","guid":{"rendered":"https:\/\/qa.simplifimoney.com\/blog\/how-project-balances-and-cash-flow\/"},"modified":"2022-08-08T17:03:50","modified_gmt":"2022-08-08T17:03:50","slug":"how-project-balances-and-cash-flow","status":"publish","type":"post","link":"https:\/\/www.quicken.com\/blog\/how-project-balances-and-cash-flow\/","title":{"rendered":"How to Project Balances and Cash Flow"},"content":{"rendered":"<p><strong>Projected balances and cash flow<\/strong><\/p>\n<p><strong>Thank you for choosing Quicken!<\/strong><br \/>\nDo you have a have a general idea of where you stand financially? Accompanied by a sinking feeling you\u2019re spending more than you\u2019re taking in? <a href=\"https:\/\/www.quicken.com\">Quicken<\/a> can help! By understanding how much money comes in and where it all goes\u2014in other words, your cash flow\u2014you can plan realistically and avoid the paycheck-to-paycheck struggle to make ends meet.<\/p>\n<p>How does Quicken help with cash flow? It\u2019s pretty simple: just tell Quicken which accounts you spend from, what your bills are, and when you expect income; it can then remind you when your bills are due, and project your spending account balances into the future. Wow! This can help you avoid late fees and overdraft charges, and perhaps put some of that \u201cextra money\u201d you might find into your savings account. Sound good?<\/p>\n<p>Here\u2019s the<strong> Projected Balances graph<\/strong>, one of the tools you\u2019ll learn about in this guide:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Projected balances graph\" height=\"206\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Projected20balances20graph_0.png\" width=\"490\" \/><\/p>\n<p>The Projected Balances graph displays a forward-looking estimate of the total amount of money in your spending accounts, plotted against time. Using it you can see when you\u2019ll have money, when you won\u2019t, and when you might need to think of creative ways to \u201csmooth the graph out\u201d so you don\u2019t end up underwater before your next paycheck.<\/p>\n<p>Just follow along and we\u2019ll show you how add your spending accounts, create reminders for your bills and income, and use the Projected Balances graph.<\/p>\n<p>Afterwards, if you decide that you want to learn more about tracking your cash flow in Quicken, we\u2019ll show you how to categorize your transactions, check your cash flow using a pie chart and a report, and where to find other great cash flow features in Quicken.<\/p>\n<p>Let\u2019s get started!<\/p>\n<p><strong>Add your spending accounts<\/strong><\/p>\n<p>To project your account balances and get an accurate picture of your cash flow, you\u2019ll need to create accounts in Quicken for all of the real-world accounts you normally spend money from\u2014most likely, your primary checking account and your credit cards. Just click the <strong>Add an Account <\/strong>button at the bottom of any Quicken window to create these accounts. Also, if you\u2019re just getting started with Quicken, here\u2019s a quick tour of the controls you\u2019ll use most often:<\/p>\n<ul>\n<li>Click the\u00a0<img loading=\"lazy\" decoding=\"async\" alt=\"Circle arrow\" height=\"22\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Cirlce20arrow_0.png\" width=\"21\" \/>\u00a0icon to download new transactions<\/li>\n<li>Click the\u00a0<img loading=\"lazy\" decoding=\"async\" alt=\"Gear\" height=\"25\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/gear_0.png\" width=\"25\" \/>\u00a0icon to open\u00a0the Account List, where you\u00a0can edit your account names\u00a0and make other changes.<\/li>\n<li>Click the <strong>tabs<\/strong> to access tools and features organized around common financial activities.<\/li>\n<li>Click the\u00a0<strong>Account Actions<\/strong> icon at top right for a menu of tasks, preferences, and reports related to the account you are working with.<\/li>\n<li>Click an <strong>account name<\/strong> in the Account Bar on the left side menu to open its register.<\/li>\n<li>The <strong>Account Bar<\/strong> is a list of the accounts you&#8217;ve added to Quicken.<\/li>\n<li>A <strong>register<\/strong> is a list of transactions within an account.<\/li>\n<li>Click a <strong>transaction<\/strong> in a register to make changes, or click a blank line to enter a new transaction.<\/li>\n<li>Click <strong>Add an Account<\/strong> at the bottom left to set up your accounts.<\/li>\n<li>Click <strong>Help<\/strong> to connect with other Quicken users in our <em>Live Community <\/em>forum.<\/li>\n<\/ul>\n<p>\n<img loading=\"lazy\" decoding=\"async\" alt=\"All transactions add an account\" height=\"426\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/All20transactions20add20an20account_0.png\" width=\"609\" \/><\/p>\n<p><strong>Create reminders for your bills and income<\/strong><\/p>\n<p>Chances are your bills don\u2019t all arrive on the same day. They trickle in, and you try to pay each one in a timely fashion. To save time and effort, you can have Quicken remind you when a bill is due, then you can pay the bill the way you usually do: with a check, an online payment, or a direct withdrawal.<\/p>\n<p>Also remember to tell Quicken about your income, and when you expect it. Then when payday comes around, Quicken can enter your paycheck in the register automatically. Of course you may need to make a few adjustments to the amounts, but entering at least an estimate of your paycheck is important if you want to use the Projected Balances graph. We\u2019ll talk more about that later in this guide.<\/p>\n<p>\u2003<br \/><strong>Create reminders for your bills and income<\/strong><\/p>\n<p>When you create a bill reminder, you enter the details of the bill and tell Quicken when to make the next payment, the amount due, and how often to make future payments. Here\u2019s how:<\/p>\n<p>1.\u00a0Click the <strong>Bills tab<\/strong>, and then choose <strong>Add Reminder &gt; Bill Reminder<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"\" height=\"241\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Bills20reminder_0.png\" width=\"344\" \/><\/p>\n<p>2.\u00a0In the <strong>Pay to <\/strong>field, type the name of the payee and then click <strong>Next<\/strong>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Add bill reminder\" height=\"483\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Add20bill20reminder_0.png\" width=\"630\" \/><\/p>\n<p>3. Use this menu to\u00a0tell Quicken when the bill is due, the amount, how often you need to pay it, and which account to draw the funds from. Fill in the rest of the information, as necessary. If you need assistance, click the Help icon.<\/p>\n<p><strong>Tip<\/strong>: If you want Quicken to estimate future bill amounts, click (change).<\/p>\n<p>\n<strong>Project your account balances<\/strong><\/p>\n<p>When you finish setting up your scheduled bill and income reminders, Quicken can project your spending account balances into the future. No time travel required, we promise!<br \/>\nHere\u2019s how it works: Quicken projects your balances based on your current account balance, future transactions that you&#8217;ve already entered into your register, and future scheduled bill and income reminders. If you\u2019ve been following along, you should be all set up.<\/p>\n<p><strong>To view the Projected Balances graph<\/strong>:<\/p>\n<p>1. Click the <strong>Bills<\/strong> tab, and then click the <strong>Projected Balances<\/strong> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Bills projected balances\" height=\"108\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Bills20projected20balances_0.png\" width=\"280\" \/><\/p>\n<p>2.\u00a0<strong>Use the filters <\/strong>at the top of the graph to select the spending accounts and time range you\u2019re interested in. Be sure to include the account you pay your bills out of.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Bills filters\" height=\"239\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Bills20filters_0.png\" width=\"570\" \/><br \/>\n\u00a0<\/p>\n<p><strong>About the graph points<\/strong>:<\/p>\n<p>A green dot marks a date on which you have transactions that maintain a positive account balance. <strong>Click a green dot<\/strong> to see them.<\/p>\n<p>A yellow triangle marks a date on which you have transactions that create a negative account balance. <strong>Click a yellow triangle<\/strong> to find the cause.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Checking graph\" height=\"294\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Checking20graph_0.png\" width=\"569\" \/><br \/>\n\u00a0<\/p>\n<p><strong>Short on cash?<\/strong><br \/>\nDo you see yellow triangles? If you find yourself short on cash month after month, it\u2019s probably time to admit that you\u2019re over-spending. Don\u2019t get discouraged! Categorize your transactions and use the spending pie chart and cash flow report to take a long hard look for opportunities to cut back. You can do this!<\/p>\n<p><strong>Categorize your transactions<\/strong><\/p>\n<p>Whether you download your transactions from your bank, or enter them into your register by hand, categorizing your transactions helps you see where your money goes. Categories are simply labels that track how much you\u2019re spending on particular items, such as rent, groceries, or dining. The good news is that if you download your transactions, Quicken does most of this work for you\u2014automatically!<br \/>\nFor example, if you used your ATM card at Kroger, Quicken knows that Kroger is a grocery store and it automatically assigns the category Food &amp; Dining:Groceries to the transaction.<br \/>\nIn most cases, Quicken can accurately guess the category. In some cases, it won\u2019t recognize the transaction the first time it sees it\u2014for example, your rent check. Quicken also might assign a category to a transaction that you don\u2019t want\u2014for example, during that trip to Kroger you may have bought pet food, which you want to track under the category Pets:Pet Food &amp; Supplies instead of Food &amp; Dining:Groceries. Naturally, you\u2019ll want to assign the correct categories to your transactions.\u2003<\/p>\n<p>The steps below show you how to use the Spending tab to assign a category to a transaction. The process is identical if you use an account register. However, a key advantage of occasionally visiting the Spending tab is that it alerts you if you have any uncategorized transactions. Nice!<\/p>\n<p>1.\u00a0Click the Spending tab. The Spending tab shows\u00a0you the transactions from\u00a0your spending accounts.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Spending tab\" height=\"106\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Spending20tab_0.png\" width=\"368\" \/><\/p>\n<p>2.\u00a0Click the transaction that you want to change the category for.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Transaction detail\" height=\"443\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Transaction20detail_0.png\" width=\"681\" \/><\/p>\n<p>3.<strong>\u00a0Click the button<\/strong> with the arrow pointing dow to the line next to the category you want to change.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Transaction all categories\" height=\"470\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Transaction20all20categories_0.png\" width=\"598\" \/><\/p>\n<p>4.\u00a0<strong>Click the category<\/strong> you want from the list.<\/p>\n<p>5. If you don\u2019t see it at first, just <strong>start typing its name<\/strong> and Quicken will find it.<\/p>\n<p><strong>Tip<\/strong>: If the category you want isn\u2019t in the list, click the <strong>Add Category<\/strong> button.<\/p>\n<p>\n<strong>Check your cash flow<\/strong><\/p>\n<p>Categorizing your transactions may seem like busy work, but the payoff is huge! Quicken can easily display, sort, report, and filter your categories and transactions any way you want to show you where all that money goes. Here\u2019s how:<\/p>\n<p><strong>Using the Spending tab<\/strong>:<\/p>\n<p>1. Click the <strong>Spending<\/strong> tab.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Spending transactions\" height=\"106\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Spending20transactions_0.png\" width=\"368\" \/><\/p>\n<p>2.\u00a0<strong>Use the filters <\/strong>at the top of the window to change the accounts, time period, and type of transactions (spending or income) you want to see.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Transaction filters\" height=\"118\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Transaction20filters_0.png\" width=\"664\" \/><\/p>\n<p>3. <strong>Click a slice <\/strong>in the pie chart to see a summary of your spending within a category.<\/p>\n<p>In this example, the <em>Household<\/em> category slice was clicked. Displayed at the right is the amount spent on household items, including subcategories!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Spending household\" height=\"304\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Spending20household_0.png\" width=\"666\" \/><\/p>\n<p>4.\u00a0When you click a slice, the <strong>list of transactions<\/strong> below the pie chart changes to show only the transactions in that category. Using the list you can easily change the categories and payees assigned to your transactions.<\/p>\n<p><strong>Using a cash flow report<\/strong>:<\/p>\n<p>You can also use a cash flow report to see where your money goes. A cash flow report can reveal interesting patterns in your expenses.<\/p>\n<p>1.\u00a0Choose <strong>Reports menu &gt; Banking &gt; Cash Flow<\/strong> to take a look at your inflows vs. outflows.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Reports banking\" height=\"170\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Reports20banking_0.png\" width=\"643\" \/><\/p>\n<p>2.\u00a0<strong>Here is a typical cash flow report<\/strong>.<\/p>\n<ul>\n<li>See any surprises when\u00a0you run yours? What are your biggest expenses?<\/li>\n<li>How many hours did you work to pay for your car? For housing? Dining?<\/li>\n<li>Do your expenses reflect the value of your labor? A reality check like this can point out how your spending reflects what matters to you. Is it time to make changes?<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Cash flow current month\" height=\"627\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Cash20flow20current20month_0.png\" width=\"633\" \/><br \/>\n\u00a0<\/p>\n<p>3.\u00a0<strong>Move your cursor over the report<\/strong>. The cursor turns into a magnifying glass when details are available.<\/p>\n<p>4. <strong>Double-click to zoom in on the details<\/strong>.<\/p>\n<p>In this example, <em>Entertainment<\/em> was double-clicked, revealing the single transaction in that category.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Cash flow entertainment \" height=\"214\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Cash20flow20entertainment_0.png\" width=\"633\" \/><\/p>\n<p><strong>Explore other cash flow features<\/strong><\/p>\n<p>Also check out the <strong>Debt Reduction Planner<\/strong> (Click the Planning tab &gt; Debt Reduction button.) and the <strong>Budgets feature<\/strong> (Click the Planning tab &gt; Budgets button.). These great tools can help reduce your credit card debt and bring your expenses in line with your income.<\/p>\n<p><strong>Get help when you need it<\/strong><\/p>\n<p>We want to make sure you get the help you need. If after reading this guide you have questions, you can turn to the following resources.<\/p>\n<p><strong>Quicken\u00a0Help<\/strong><br \/>\nIncludes\u00a0explanations\u00a0about how\u00a0features\u00a0work and\u00a0steps on\u00a0how to\u00a0do most\u00a0tasks.\u00a0From the\u00a0Help menu,\u00a0choose\u00a0Quicken Help.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Quicken help\" height=\"327\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Quicken20Help_3.png\" width=\"323\" \/><\/p>\n<p><strong>Quicken Live Community <\/strong><\/p>\n<p>An online forum where you can get answers from other Quicken\u00a0users and experts. Click the Help button in the lower right of Quicken. You can also access Live Community at <a href=\"http:\/\/qlc.intuit.com\">qlc.intuit.com<\/a>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Quicken live community\" height=\"253\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Quicken20live20community_5.png\" width=\"258\" \/><\/p>\n<p><strong>Quicken Support <\/strong><\/p>\n<p>If you run into a bug or other malfunction in Quicken, contact Support at <a href=\"http:\/\/quicken.com\/support\">quicken.com\/support<\/a>.<br \/>\n\u00a0<\/p>\n<p><strong>McGraw Hill\u2019s <\/strong><em><strong>Quicken: The Official Guide<\/strong><\/em><br \/>\nOffers a more thorough intro to Quicken and all of its features. Available at many bookstores and online.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" alt=\"Quicken book\" height=\"315\" src=\"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/McGraw-Hill_5.png\" width=\"254\" \/><br \/>\n\u00a0<\/p>\n<p><strong>Thank you again!<\/strong><\/p>\n<p>We sincerely hope this short guide gets you up-and-running with Quicken. We really appreciate your business and work hard every day to make Quicken the best personal finance solution on the market.<\/p>\n<p>The Quicken Team<br \/>\n\u00a0<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Projected balances and cash flow Thank you for choosing Quicken! Do you have a have a general idea of where you stand financially? Accompanied by a sinking feeling you\u2019re spending more than you\u2019re taking in? Quicken can help! By understanding how much money comes in&#8230;<\/p>\n","protected":false},"author":17,"featured_media":2055,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_seopress_robots_primary_cat":"","_seopress_titles_title":"How to Project Balances and Cash Flow | Quicken","_seopress_titles_desc":"Do you have a have a general idea of where you stand financially? Accompanied by a sinking feeling you\u2019re spending more than you\u2019re taking in? Quicken can help!","_seopress_robots_index":"","inline_featured_image":false,"footnotes":""},"categories":[108],"tags":[],"class_list":["post-2054","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-budgeting-savings"],"acf":[],"jetpack_featured_media_url":"https:\/\/www.quicken.com\/blog\/wp-content\/uploads\/2022\/08\/Projected20balances20graph_0.png","_links":{"self":[{"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/posts\/2054","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/users\/17"}],"replies":[{"embeddable":true,"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/comments?post=2054"}],"version-history":[{"count":1,"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/posts\/2054\/revisions"}],"predecessor-version":[{"id":2076,"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/posts\/2054\/revisions\/2076"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/media\/2055"}],"wp:attachment":[{"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/media?parent=2054"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/categories?post=2054"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.quicken.com\/blog\/wp-json\/wp\/v2\/tags?post=2054"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}