How do I Manage Securities


Quicken prompts you to create a new security whenever you enter a transaction or download a transaction that contains a security not already included in your Security List. You can also manually add securities to the Quicken Security List (for example, to track securities you don't own in a Watch List).

From the Security List window you can also hide, edit or delete securities.

To open the Securities list, choose Investing tab > Tools > Security List.

  • To set up a new security
    1.Click New Security to add a new security.

    2. Use the Add Security to Quicken dialogs to fill in the requested information, you may not see all the fields listed below (this depends on the type of security you're adding, and on how much information Quicken can retrieve online based on the name or ticker symbol you enter). 


    Click a link below for more information.
    • Ticker Symbol and Lookup
      Enter a ticker symbol (A combination of letters that uniquely identifies a security in your Quicken investment portfolio. Often it is an abbreviated version of the company or mutual fund name, for example, INTU for Intuit, or VTSMX for Vanguard Total Stock Market Index. ) if you plan to update your portfolio prices online or import price data from an ASCII file.


      Click Lookup if you would like Quicken to find the symbol for you (requires Internet access). (Optional)
    • Name
      Enter the name of the security in the Name field. 
    • Type 
      Specify a type of investment vehicle for this security. Quicken's standard security types are Stock; Mutual Fund; US Savings Bond; Bond; Emp. Stock Opt.; ESPP; CD; Market Index; and Other.
    • Asset Class
      In the Asset Class drop-down list, select an asset class. If this security contains a mixture of asset classes (as with a mutual fund), click the Mixture radio button, then specify the mixture in the Asset Class Mixture dialog. (Optional)


      Click Download Asset Class Information to download the asset class of the security or fund (requires Internet access).
    • Tax Free
      Click Tax Free if this is a tax-free security. (Some municipal bonds and other securities are tax-free. Consult your tax advisor.)
    • Use Average Cost
      This option is available for mutual funds only. Select it if you want to use average cost (This is the total cost of all shares of a security divided by the number of shares. For example, if you own 50 shares of stock with a cost basis of $1000, the average cost per share is $1000 divided by 50 shares, or $20 per share. When you track a security using the average cost method, Quicken displays the average cost in the Portfolio's Cost Basis Per Share column and displays the label "avg. cost" in the Shares column. ) to track the cost basis of the mutual fund.
    • Back Load
      If this security is a mutual fund, check to see if it has a back load (A back load (also called a back-end load or a deferred sales charge) is a fee to sell shares in a mutual fund. The fee is usually a percentage of the total amount withdrawn and often decreases the longer a shareholder remains in a fund. ). If the answer is yes, enter the percentage on which the back load is based. This field is important if you want to accurately calculate capital gains. (Optional)
    • Matched with Online Security
      If Matched with Online Security is selected, you identified this security as being involved in a previous download of investment transactions. If you no longer want downloaded transactions having the same CUSIP number (A unique number assigned to each security by the Committee on Uniform Securities Identification Procedures (CUSIP). ), ticker symbol, or name to affect this particular security (because you now want to do a short sale, exercise options, or some other action), clear Matched with Online Security.


      To reestablish the connection, download transactions involving the security and select to match it again.
    • Other info
      Click Other Info to:
      • Change or delete the estimated income for a security.
      • Edit contact information connected with this security (for example, your broker's name and phone number).
      • Add or change the security's associated investing goal (Quicken lets you classify securities by investment goal. If you use goals, you can sort and subtotal by goal on investment reports and the investment performance graph. Quicken's standard goals are College Fund, Growth, High Risk, Income, and Low Risk. You can modify this list. ).
      • Enter a security rating for this investment.
      • Add comments or additional information.
  • To edit an existing security
    1.Click New Security to add a new security.

    2. Use the Add Security to Quicken dialogs to fill in the requested information, you may not see all the fields listed below (this depends on the type of security you're adding, and on how much information Quicken can retrieve online based on the name or ticker symbol you enter). 


    Click a link below for more information.
    • Ticker Symbol and Lookup
      Enter a ticker symbol (A combination of letters that uniquely identifies a security in your Quicken investment portfolio. Often it is an abbreviated version of the company or mutual fund name, for example, INTU for Intuit, or VTSMX for Vanguard Total Stock Market Index. ) if you plan to update your portfolio prices online or import price data from an ASCII file.


      Click Lookup if you would like Quicken to find the symbol for you (requires Internet access). (Optional)
    • Name
      Enter the name of the security in the Name field. 
    • Type
      Specify a type of investment vehicle for this security. Quicken's standard security types are Stock; Mutual Fund; US Savings Bond; Bond; Emp. Stock Opt.; ESPP; CD; Market Index; and Other.
    • Asset Class
      In the Asset Class drop-down list, select an asset class. If this security contains a mixture of asset classes (as with a mutual fund), click the Mixture radio button, then specify the mixture in the Asset Class Mixture dialog. (Optional)


      Click Download Asset Class Information to download the asset class of the security or fund (requires Internet access).
    • Tax Free
      Click Tax Free if this is a tax-free security. (Some municipal bonds and other securities are tax-free. Consult your tax advisor.)
    • Use Average Cost
      This option is available for mutual funds only. Select it if you want to use average cost (This is the total cost of all shares of a security divided by the number of shares. For example, if you own 50 shares of stock with a cost basis of $1000, the average cost per share is $1000 divided by 50 shares, or $20 per share. When you track a security using the average cost method, Quicken displays the average cost in the Portfolio's Cost Basis Per Share column and displays the label "avg. cost" in the Shares column. ) to track the cost basis of the mutual fund.
    • Back Load
      If this security is a mutual fund, check to see if it has a back load (A back load (also called a back-end load or a deferred sales charge) is a fee to sell shares in a mutual fund. The fee is usually a percentage of the total amount withdrawn and often decreases the longer a shareholder remains in a fund. ). If the answer is yes, enter the percentage on which the back load is based. This field is important if you want to accurately calculate capital gains. (Optional)
    • Matched with Online Security
      If Matched with Online Security is selected, you identified this security as being involved in a previous download of investment transactions. If you no longer want downloaded transactions having the same CUSIP number (A unique number assigned to each security by the Committee on Uniform Securities Identification Procedures (CUSIP). ), ticker symbol, or name to affect this particular security (because you now want to do a short sale, exercise options, or some other action), clear Matched with Online Security.


      To reestablish the connection, download transactions involving the security and select to match it again.
    • Other info
      Click Other Info to:
      • Change or delete the estimated income for a security.
      • Edit contact information connected with this security (for example, your broker's name and phone number).
      • Add or change the security's associated investing goal (Quicken lets you classify securities by investment goal. If you use goals, you can sort and subtotal by goal on investment reports and the investment performance graph. Quicken's standard goals are College Fund, Growth, High Risk, Income, and Low Risk. You can modify this list. ).
      • Enter a security rating for this investment.
      • Add comments or additional information.
  • To hide a security or view a hidden security
    If you want to conceal a security from future use but keep the transactions that use the security, hide it. For record keeping and tax purposes, it's usually better to hide a security rather than deleting it from your file.


    1. Select the security you want to hide. To do so, click anywhere on the security line, but not on the security name.

    2. Select the Hide check box.

    3. To view the security again, click Show hidden securities.

    Notes

    You need to view hidden securities if you want to use them for certain operations, such as in reports and graphs. In general, the ability to include or exclude hidden securities locally (from within a feature) depends on whether Quicken provides the option to customize the feature. If you're using a feature that can't be customized, then you must go to the Security List and follow the steps above to include or exclude the hidden securities.

    Type of feature Example of feature

    Features that can be locally customized using a dialog

    Investing tab > Portfolio page

    Investing tab > Performance page

    Investing tab > Allocations page

    Investment reports

    Features that can't be locally customized (use global settings from the Security List for viewing hidden securities)

    Investing tab > Tools button > Security List

     
  • To reactivate a hidden security
    If you've hidden a security but now want to track that security again (perhaps you sold it and then later purchased more shares) you can reactivate your already existing data for the security instead of starting over.


    1. If your hidden securities are not displayed in the Security List, click Show hidden securities.

    2. Select the security you want to reactivate. To do so, click anywhere on the security line, but not on the security name.

    3. Clear the Hide check box.

    4. The security is no longer hidden.
  • To delete a security
    Before you can delete a security, you must find and delete all transactions that use it.


    If you merely want to hide a security from any future use, you don't need to delete all the transactions that use it. For record keeping and tax purposes, it's usually best to hide a security instead of deleting it from your file.


    1.Select the security you want to delete. To do so, click anywhere on the security line, but not on the security name.

    2.Click the Report button to list all transactions that use the security.

    3.From the report, click Preferences and make sure QuickZoom to Investment Forms is not selected.

    4.From the report, double-click a transaction to go to the transaction list that holds it, and then delete the transaction.

    5.Repeat step 5 until you've deleted all transactions that use the security.

    6.After deleting all the transactions that use a security, you can delete the security by selecting it in the Security List and choosing Delete.

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