Tell me about adding business accounts

Accounts and categories in Quicken are equivalent to the traditional chart of accounts used for tracking income, expenses, assets, and liabilities.

Which business account should I add?

Quicken account Real-world account
Checking, credit card, cash
(Tell me how)

Business-related checking, credit or charge card, and petty cash
Add a Quicken account for each real-world checking, credit or charge card, and cash account.

When you enter transactions, use Quicken categories to get the most from reporting, tracking, and analysis tools.


(Tell me how)

Requires Quicken Home & Business.

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Accounts receivable

If you use accrual-basis bookkeeping, you must track your accounts receivable (invoices) and customer payments in an invoice account. Add one invoice account for each business you track in this data file.

Even if you use cash-basis bookkeeping, an invoices/receivables account can help you track cash flow and forecast income.


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Requires Quicken Home & Business.
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Accounts payable

If you use accrual-basis bookkeeping, track your accounts payable (bills) in a bills account.

If you use cash-basis bookkeeping and pay your bills as soon as you receive them, then you don't need to add a bills account. Just create bill reminders to remind you when bills are due. (The accounts payable reports may still be helpful, though, for managing your cash flow and tracking unpaid bills.)

Sales tax

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Amount you owe to local tax district for products you sell

Quicken adds a sales tax account for you the first time you enter an invoice item for which you charge sales tax. If you do business in more than one tax district, you can add a sales tax account manually.

Property & Debt

(Tell me how)
Capital equipment

Add a property account for any item that you consider to be part of your business's balance sheet, or for capital equipment that you intend to depreciate. Add a debt account to track any amount you owe. If there is an outstanding loan, click Yes when you're prompted to add a loan. Quicken uses the loan feature in conjunction with the property account to track the payment schedule, principal, and interest.


This feature requires Quicken Home & Business or Rental Property Manager. Learn how you can upgrade Quicken in minutes.


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Tip: To find out which version of Quicken you are using, open Quicken go to Help menu and select About Quicken.