How To Create Percentage Items or Subtotal Items For Invoices in Quicken Home & Business

You can include a discount or surcharge in your list of invoice items. The next time you want to apply a discount to any sales item on your invoice, enter the item as usual in the Invoice dialog, and then add the discount item in the line immediately following it. Quicken calculates the discount for you. (Follow the same steps for a surcharge or markup, but enter a positive number for the per item rate.)

A subtotal item adds up the amounts of the items above it, up to the last subtotal.

Use a subtotal item when you want to apply a discount or surcharge to several items. Quicken calculates a discount or surcharge percentage on the line directly above the discount or surcharge item, so you need to subtotal the items before you enter the discount or surcharge item on multiple items.

For percentages:

  1. Choose Business menu > Invoices and Estimates > View Invoice Items.
  2. Click New.
  3. In the Item Name/Number field, enter an item name, such as 10 percent Discount.
  4. In the Category/Tag field, enter a category.
  5. In the Per Item Rate field, enter a percentage, and then select the Percentage check box. Enter a negative number for a discount; enter a positive number for a surcharge or markup.
  6. Select the Taxable check box so that Quicken will calculate the tax and deduct it from the total amount (for discounts) or add it to the total amount (for surcharges). (Optional)
  7. Click OK.

The next time you want to apply a discount or surcharge to items, select this item in the Item list while in the estimate, invoice, or statement form. Quicken calculates the percentage of the preceding item and enters the discount amount for you.

 If you use discounts and surcharges of different percentages, and you want Quicken to calculate the amount, you need a separate item for each percentage.

A discount or surcharge is saved in your list of invoice items, where it can be used again on subsequent estimates or invoices. It can be applied to any other invoice item or group of items, and it appears as a line item itself on the printed estimate or invoice.

For subtotals: 

  1. Choose Business menu > Invoices and Estimates > View Invoice Items.
  2. Click New.
  3. Enter a name for the item, such as Subtotal.
  4. Enter a description to appear on each sale where you use this subtotal item.
  5. Select the Subtotal of the Preceding Items check box. Since this is a subtotal item, the Per Item Rate, Taxable, Percentage, and Category options are disabled.
  6. Click OK.

The next time you want to use this item, select it from the Item list while in the estimate or invoice form. Quicken calculates the subtotal amount of the preceding items and enters the amount for you.

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