Account Registers in Quicken for Mac


Every Quicken account has a register where you can download or manually enter transactions for that account. A transaction is any item that affects the balance in your account, such as purchase, credit, debit or charge.

When you add a new account, Quicken creates a transaction register for that account.

All Quicken accounts have registers. Although the types of transactions vary from register to register, the basic entry techniques are the same whether you are using the register for a bank, cash, credit card, asset, or liability account.

Register Overview

  • At the top of every register you'll find a Filter Bar with tools to let you manage and filter what appears in the register. Filter by date, transaction type and more. Experiment with these settings to fild the view that is right for you. Click the Reset Filters button to restore the default seting.
  • To search or filter the register just type into the search field in the filter bar. All visible columns are searched by default. Turn on additional columns to broaded your search or select the dropdown menu in the search field to narrow your search. You can search on payee, tag, category, amount -- any column displayed in the register. To show all transactions again, click the Clear button in the Search field.
  • At the bottom of every register is the Register Toolbar. This contains commonly used register actions:
    • New: Add a new manual transactions (Command + N)
    • Edit: Edit the selected transaction (Command + E)
    • Split: Split the selected transaction (Option + Command + S). Learn more about splits.
    • Delete: Delete the selected tranasction
    • Schedule: Create a new, scheduled transaction (Bill or Income Reminder) OR create a Scheduled Transaction based on the selected transaction.
    • Paid: Mark the selected, scheduled transaction as paid (i.e. enter the transactions)
    • Print: Print transactions from the delected register (Command + P)
    • Reconcile: Reconcile the selected account
    • Columns: Select the columns to hide or show in the register (or hold down the Control key and click in any column header to select from a list).
    • Settings: View the settings for the selected account, including the download/connectivity settings.
  • You can sort a register by clicking a column header. To reverse the sort order, click the column header again/
  • You can rearrange the order of the displayed columns by dragging the column headers to the left or right.
  • To adjust the width of a column, drag the separator line between column headers.

Show or hide columns

There are three ways to show or hide register columns:

  1. Click the Columns icon on the Register toolbar.
  2. Choose View > Columns from the menu bar.
  3. Control + Click in any column header
    • Tell me more
      Changes you make only affect the named register. You can show different columns for each account.

Sorting the register

To sort registers

  1. Click a register column heading to sort by that column; click again to sort by the same column, but in descending order.

Account Balances

You can change which balance is shown at the top of a register window.

  1. Click the label next to the account balance at the top of the register window to select the type of balance you'd like to see.
    • Tell me more
      Todays Balance tells you how much you have in your account today, according to the transactions in your register. (This is the balance that appears on the Overview and the Accounts Summary.)

      Projected Balance tells you how much money you have left for the near tem (as defined by your preferences settings), given all the money you've stated you have coming in and going out. The Projected Balance includes today's balances minus future bills and plus future income.

      Online Balance is the amount of money left in your account at the time of your last download. In other words, it's the amount of money your financial institution thinks you have left.
  2. You can also click the account balance Info icon to see a pop-up summary.

Correcting Mistakes

To make a change to a transaction, select it and edit any field by selecting the incorrect information and typing over it.

To undo a single mistake while entering or editing information in a field, choose Edit > Unfor (or use the keyaboard shortcut Command + Z).

Projected Balances/Cash Flow

Projected balances or cash flow simply means how much money comes in and where all it goes or will go. The Quicken cash flow functionality helps you to:

  • Analyze the impact of your income and planned expenses on your balances and net worth
  • Evaluate your current financial health and plan your financial future realistically
  • Avoid late fees and save some extra money
  • If you are using mobile sync, you can set up alerts in case your budgeted expenses reach beyond your expected threshold

Monitor your cash flow

Note: Before viewing the scheduled transactions in your register, ensure that you select the option Show all occurrences in the next ‘days’ option, in your account settings. This is important so that all the occurrences of your scheduled transactions are displayed in the register.

To monitor your cash flow in Quicken, you need to:

  • Add the required account in Quicken.
  • Open the account register.
  • Add Bill reminders or scheduled transactions.
  • Make sure your reminders (scheduled transactions) are enabled for display in this account (see account settings).
  • If you have Bill or Income reminders due within the day range indicated account settings, you will see the impact of these upcoming events on your account balance in the Balance column of your Register.

Important: If you have entered scheduled transactions and you later download them in Quicken is should match the the existing scheduled transaction. If a downloaded transaction has a different amount than the scheduled transaction it may not match automatically. In this case, you will need to manually match the downloaded transaction to the reminder.

For example, let's say you have entered a scheduled transaction for your mobile bill of 10 dollars to be paid on the first of every month. If the entered transaction details and the downloaded details match, Quicken automatically marks the scheduled transaction as Paid.

However, the downloaded transaction details may not match with the scheduled transaction details. Your actual mobile bill can be 12 dollars and paid on the third day of the month. In this case, you need to match them manually by dragging and dropping one onto the other.

Can I get a different view of my cash flow?

Yes. Click the Bill Reminders option in the sidebar to see a graph of your projected balances.

Related Topics

Search Support:

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Tip: To find out which version of Quicken you are using, open Quicken go to Help menu and select About Quicken.