Adding Accounts and Downloading Transactions in Quicken for Mac

Product Version
Mac
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By default, Quicken will help you setup your accounts for automatic download when available.

To set up an Account in Quicken for Mac

The steps for setting up an account are basically the same for all account types.

  1. Click on Accounts > New from the menu bar, and then select the type of account that you want to create (such as Checking, Savings, Credit Card, and so on). 
  2. Enter the name of your financial institution in the Search field, select it from the list, and click Continue. If you would like to set up a manual account, click Options instead of typing in the financial institution, select the radio button next to Manual, and click Continue.
    • Tell me more
      Some financial institutions offer multiple options to choose from. Use the name and the information on the right panel of the search results to find the correct institution.
      Sometimes there will be an option that includes the word "Quicken" in the name. (For example: "Bank of America - Quicken"). This is often the best choice.
  3. Follow the on-screen instructions to set up your account.
  4. If prompted for a username and password, enter the username and password you use to sign in to your financial institution's website. Setting up an account in this way will allow Quicken to connect to your bank so you can download your transactions directly.
    • Tell me more
      Quicken supports downloads with over 13,000 financial institutions. If you can't find your bank in the list, try these two steps:
      • Click "My bank is not in the list" in the Add Account window, and then click the refresh button on the My Bank is not in the List message. Quicken updates your list of supported financial institutions. Next, click Check list again, and try once more to find your bank in the list supported institutions.
      • If your bank still does not appear in the list, you can still create an account in Quicken, but you won't be able to download transactions into it. Instead, you will need to enter your transactions by hand. To set up a manual account, click "My bank is not in the list" in the Add Account window, and then click Add Manual Account.
  5. After you enter your financial institution's username and password, Quicken will connect with your bank and return a list of all the accounts at that institution that are available for download.
  6. Review the list, verify the account type and set an account nickname (optional), and make sure the menu next to the account name says Add.
  • You can further customize your account setup on this screen:

Set an account Nickname
Confirm the Type
Ignore an account
Link to a manual account (if you have previously added an account, you can choose to Link or Ignore the account here)

  1. After you've successfully added your account and connected to your financial institution, you'll see the account name added to the sidebar along with the Current Balance.
  2. Click the name to view the transactions downloaded from your financial institution.
    • Tell me more
      If you setup an account to be manual (no downloading), then you'll have to manually enter your transactions, add categories and maintain your account balance.
      We strongly recommend downloading from your financial institution to get the most out of Quicken. If you have problems or decide you'd like to maintain your account manually later, you can always turn off downloads from the Account Settings sheet.

Note: When setting up an account, click on the “i” icon in the Financial Institution list window. It will show the connection method for the Financial Institution. There are 3 types of connections in Quicken for Mac:

  • Quicken Connect
  • Direct Connect
  • Web Connect

Download transactions for all accounts at once

Update Online Accounts: Click the Update Accounts icon at the top of the sidebar. You can see when the accounts were last updated immediately below the update button.

You can also choose Accounts > Update All Online Accounts from the Menu Bar.

Note: If you're using Bill Pay, when you click this update button you'll also have the option to send any outstanding Bill Pay transactions to your bank for processing.

Download transactions for a single account

  1. Select the account you want to update from the Accounts section in the sidebar.
  2. Go to the Quicken menu, click Accounts > Update Selected Online Account.

In addition to updating the selected account, Quicken updates any other accounts you have at the same institution under the same user name. For example, let’s say you have both a checking account and a savings account at Acme Bank, and you access both accounts with the same user name and password. If you open your checking account in Quicken and click Update, Quicken downloads your transactions for both the checking and the savings account.

This only happens for accounts under the same user name. For example, let’s say both you and your spouse have checking accounts at Acme Bank, and you are tracking both of those accounts in Quicken, but you use different user names and passwords to access your accounts. In that case, when you open your checking account in Quicken and click Update, Quicken only downloads data for your checking account and not your spouse’s.

Identify New or Unreviewed Transaction

The Status column in the register allows you to identify recently entered and Bill Pay transactions.

  • Set the Status filter in your register's filter bar to Last Downloaded to see only transactions that were downloaded during the last update.
  • Set the Status filter in your register's filter bar to Not Reviewed to see downloaded transactions that you have not yet reviewed. Reviewing a transaction is optional.

Match downloaded transactions

Automatic Matching of Manually Entered Transactions

You can manually enter transactions even in your accounts set up for automatic download. When Quicken downloads a transaction from your bank account that matches the date and amount of a manually entered transaction, the downloaded transaction will match the manual transaction resulting in only one transaction in your account register. Your manually entered payee name, category, memos and tags will be retained. Matched transactions are represented by the blue pencil icon.

If Quicken fails to recognize that a downloaded transaction matches a manually entered transaction, you can match them manually by dragging and dropping one onto the other.

Automatic Matching of Scheduled Transactions

Scheduled Transactions are marked as paid automatically when you download a transaction from your bank that matches a scheduled transaction in your register.

For example, let's say you have a scheduled transaction for your electricity bill. You scheduled it to be paid on the first Friday of every month. Then later you pay that bill at your bank's website. When Quicken downloads a transaction from your bank account that consists of a payment to your electricity company that took place around the beginning of the month with the same amount as the scheduled transaction, it automatically marks the scheduled transaction for your electricity bill for that month as paid.

If Quicken fails to recognize that a downloaded transaction matches a scheduled transaction, you can match them manually by dragging and dropping one onto the other. Matched transactions are represented by the blue pencil icon.

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